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How to start your Artists Newsletter in 6 easy-peasy steps – A practical guide

by Helen Aldous

A very practical post this week!

A couple of weeks ago I wrote a post exhorting artists to start collecting names on their artists mailing list.
What is your crucial secret weapon for selling art? : Lessons from “The Apprentice”

I got feedback from lots of artists who wanted to do just that and send out a newsletter but really didn’t know where to start and were confused and daunted by the whole process. So following on from this I have put together a quick guide to help.

Follow these 6 simple steps and you should be well on your way to sending out a professional email artists newsletter which will give you a head start in promoting your work.

In the words of a famous footwear brand – Just do it.

Setting this up will probably take around an hour. Then you are all ready to go and start collecting emails and contacting your fans and collectors. It’s really not a daunting techie process and trust me, it’s worth it in terms of selling your art. It’s probably THE most powerful thing you can do to keep in touch with people who love your work.

Just dedicate an hour after dinner tonight to getting this sorted out. You can even have a glass of wine whilst you’re doing it. Bonus. ;-)

This post is, due to constraints of space, just a quick overview of how to do it. Basically, the software we are going to use, MailChimp,  is very user friendly which is why it’s the best place to start if you have never done this before. Don’t be daunted by it. Jump in and have a poke about. You can’t break anything. Once you get your confidence up you will be away.

So, here we go…

1 – Register with MailChimp.com for free

You really don’t want to send out your Newsletter using your normal email software {Outlook etc} for a variety of reasons, the main ones being that the template will break, it will get classed as spam and you can’t track the results.

  • Head over to www.mailchimp.com and click on the big SIGN UP FREE button. Fill in your details and click the confirmation email you will be sent.
  • You will then be asked to fill in a CAPTCHA {typing in the strange words to confirm you are human} and then taken to a page where you fill in your details.
  • At this stage you are also asked for your website address so MailChimp can grab a colour palette from your website so that your templates match. How cool is that?
  • If you don’t have your own website yet, but only a Facebook page or Twitter presence don’t worry. You can still send out a newsletter. MailChimp explains how to deal with that at this stage.
  • Finally pick the FREE account and you are taken to the MailChimp dashboard and ready to start.

2 – Create your mailing list

So before you send out any newsletters you need to get some people to send them to. You need to start a list and start collecting names and email addresses.

  • On the dashboard, click the LISTS tab at the top, or “Create a List” on the main panel and you are taken to a page where you set up a mailing list.
  • You are guided through the process of naming the list, adding in your email address and subject name. You can leave settings on default for now if unsure. The main thing is getting this set up. You can come back later and change and refine it.
  • When you click DONE the list is saved.
  • If you already have some names {legally gathered on your website} you can import them into the new list by clicking IMPORT
  • Your list is now ready to go. Yay!

3 – Put a signup form on your site

People visiting your site need to be able to signup for your list so you need to add a signup form on your website.

  • Click DESIGN SIGNUP FORM in the left column and lets get started.
  • Auto Design is a great feature which goes to your website and grabs colours and images to match the form to your site. It made a reasonable job on my site although it added a fairly bonkers header image which I had to delete. Still its a good way to start and you can then click the DESIGN IT tab at the top to poke about and refine the form. Don’t worry, you can’t break anything. Just experiment.
  • Keep your form simple. Name and email address is really all you need. The more information you ask for the less likely people will be to sign up.
  • When you are all done you then need to get this form onto your site. Look just above the form [tucked away and not very obvious} and you will see the following links. Link to subscribe form {and the link here} or create embed code for small form. Either copy and past the link {simple} and add to your site or create the embed code and copy this into the HTML of your site {slightly more techy but better}.
  • Once you have got the form onto your site make sure you check it works OK by subscribing yourself.

4 – Create a Newsletter {campaign}

Now for the exciting bit. Actually putting your newsletter together. Mailchimp uses the adspeak word “campaign” but we know we mean newsletter right?

  • Hit the campaigns tab at the top and “Create Campaign” in the left column.
  • Then select “regular ol campaign” from the pull down menu you are provided. You are then asked which list you want to send to. Select your list and continue.
  • Next give your campaign a name and message title. You can leave the other settings on default for now.
  • When you click through to the next page you are given a great choice of template designs to use. Choose a pre designed one, start from scratch if you are feeling brave or click the “Design Genius” button to customise your own.
  • When you have chosen a template, just click edit at top right of the relevant section box and add your own content.
  • When you have finished creating your newsletter, click next and mailchimp will check your newsletter is ready for delivery.
  • VERY IMPORTANT. Send a test message to yourself to make sure everything looks right. Just keep sending tests until you are sure its all good to go.
  • That's it!!. Your artists newsletter is ready to go! Wasn't too painful was it?

5 – Great. But what on earth do I put in my artists newsletter?

This is the ten billion dollar question I get asked A LOT. It's all very well setting up a newsletter but you have to have good content. We all get bombarded by massive amounts of email rubbish so your newsletter needs to stand out from the crowd. A few pointers:

Your title needs the WOW factor.
This is the only thing that will get your email opened. Make it intriguing and different.

People love stories.
Share the stories behind your work. Is there an intriguing history behind a building you painted? An anecdote surrounding the evolution of a technique you use? Share it.

Share the story of your work in progress.
Has a piece of work evolved in a strange and unexpected way? Tell people about it.

Give previews.
Show your collectors your new work before it goes on your site, giving them a VIP boost.

6 – Send it out. Talk to your people

You've done it. Your artists newsletter is ready to go. Sending out once a month is plenty and will mean people won't get sick of hearing from you. Quality over quantity every time.

Have fun with your artists newsletter. Cherish your fans and customers, respect them and send them great stuff. An artists newsletter is a wonderful and direct way of connecting with the precious people who love your work.

You have done the hard part. Now go out and make the most of it.

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{ 3 comments… read them below or add one }

Tina August 24, 2014 at 8:18 pm

Hi there! I know you wrote this post a few years ago, but it came up on a Google search and I’m glad it’s still around. As an artist faced with developing my first newsletter, I really appreciate the simplicity of instruction and breezy tone you used here. All the other material I’ve read online so far puts me to sleep or freaks me out by how complicated making a newsletter seems to be. Thanks a bunch!!

Reply

Helen Aldous December 17, 2010 at 2:52 pm

It is very good, intuative, so make life easier if you are a bit nervous, and also has some nice template designs. And best of all it’s free ;-) Hooray

Reply

Monette Satterfield December 17, 2010 at 2:42 pm

Nice step-by-step instructions! I used another mailing service (in the way back times) but have heard so much about Mail Chimp, I’m thinking about switching.

Reply

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